Privacy Policy

DARUL QALAM - GDPR PRIVACY POLICY

Last Updated: June 2025

Introduction

Darul Qalam is committed to protecting your privacy and handling your personal data in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and all applicable laws.

This policy outlines how we collect, use, store, and protect your data as part of our educational services.

1. Data Controller

Darul Qalam Website: www.darulqalam.co.uk
Email: admin@darulqalam.co.uk

2. What Data We Collect

We may collect the following information:

• Full name
• Email address
• Phone number
• Address (if required)
• Date of birth (if applicable)
• Course registrations and attendance
• Payment and billing information
• DBS certificates (for safeguarding purposes, if applicable)
• Communication records
• Any other information you voluntarily provide

3. Why We Collect This Data

We collect and process your personal data to:

• Register you for courses
• Manage student records
• Communicate important course information
• Issue certificates or transcripts
• Process payments and invoicing
• Ensure safeguarding of minors (where applicable)
• Comply with legal and regulatory requirements
• Improve our services

4. Legal Basis for Processing

Our lawful grounds for processing your data include:

• Contractual obligation (to provide you with educational services)
• Legal obligations (e.g. safeguarding, tax laws)
• Legitimate interest (administration and improvement of services)
• Consent (for marketing communications)

5. How We Store and Protect Your Data

• Data is stored securely using password-protected systems.
• Access is limited to authorized staff only.
• We regularly review our data security procedures.
• Data will be kept only for as long as necessary.

6. Your Rights Under GDPR

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data (subject to legal requirements)
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent at any time

To exercise your rights, please contact admin@darulqalam.co.uk.

7. Recordings & Class Materials

• Classes may be recorded by Darul Qalam with prior notice.
• Students are strictly prohibited from making their own recordings without written permission.
• Unauthorized recording or sharing of class content may violate GDPR, privacy laws, and intellectual property rights.

8. Third-Party Services

We may use secure third-party platforms for:

• Online classes (e.g. Zoom)
• Payments (e.g. Stripe, PayPal)
• Email communications (e.g. Mailchimp)
• File storage (e.g. Google Drive, encrypted cloud services)

All third parties are GDPR-compliant and under contractual obligations to protect your data.

9. Changes to This Policy

We may update this policy from time to time. The latest version will always be available on our website.

Contact Us

For any GDPR queries, contact: admin@darulqalam.co.uk